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Contact IRB

Chair:
Anca Miron
(920) 424-2328
IRB Administrator
Kelly Schill
(920) 424-3375
IRB Administration
(920) 424-3215
irb@uwosh.edu

Office located in Dempsey Hall Suite 214

Report a Participant Complaint

IRB Quick Look

IRB Registration: I0RG0004550
Federal Wide Assurance: FWA00011478

Mailing Address:
University of Wisconsin Oshkosh Office of Sponsored Programs & Faculty Development
Institutional Review Board
800 Algoma Blvd.,
Dempsey Hall 214
Oshkosh, WI 54901-8627

General Inquiry:

Phone: 920-424-3215
Fax: 920-424-3221

Need More?

The IRB process aims to ensure the appropriate use of human participants. The general procedures for submission, review and approval of documents submitted to the IRB are listed below.

If you have any questions, please contact IRB Administration at irb@uwosh.edu or by calling (920)-424-3215.

Submission Process
  1. Determine which type of application you need: (1) IRB Application Form (for collecting new data) or (2) IRB Existing Data Form ( for an existing data set) (3) IRB Umbrella Course Protocol Form See the Forms Tab above for both of the forms.
  2. Submit (1)  hard, signed copy of the appropriate application along with all required attachments to:  Office of Grants and Faculty Development, Suite 214 Dempsey Hall, and (1) electronic copy with attachments as a single word or pdf document to irb@uwosh.edu.
  3. DO NOT begin recruiting participants or collecting data until IRB review is complete and you have received confirmation of approval.
  4. To determine if an IRB Application submission is required for quality improvement, quality assessment or program evaluation activities, please submit the following form: IRB Determination of Human Subjects Research for Quality Imporvement/Quality Assessment Activities.
Review and Approval Process
  1. An IRB staff member performs an initial review to determine that the application is complete and to determine what level of IRB review is required for the project. The type of review required is determined by the level of risk participants are asked to assume when engaging in the research. If risk level is minimal and the research fit into an exempt or expedited review category, the review can be handled by Exempt or Expedited procedures.  See our Exempt & Expedited Reviews page for more information regarding exempt and expedited reviews.

Average Review Time:

Exempt Reviews:  1-2 weeks

Expedited Reviews:  2-3 weeks

Full Board Reviews:  3-6 weeks

The Full Board will to review any research that is deemed more than minimal risk, involves deception, or vulnerable populations.

  1. If the reviewers determine changes must be made to your research proposal, you will be contacted directly and the following is required:
    1. Provide a written response to each of the stipulations in a cover letter detailing any changes made to the protocol and supporting documents. Submit correspondence to irb@uwosh.edu and CC: your Faculty Supervisor, if applicable.
    2. If changes to the consent documents are required, include revised consent/assent forms with changes highlighted.  Include a copy of any documents requested by the committee and highlight any changes made in response to stipulations.
    3. You have 30 days after the date of the original e-mail from the IRB to respond or request an extension of time and justification for the extension.
  2. When your project is approved, you will receive an approval letter from the IRB. Your project may commence.  Please note any pending items that may be listed on the approval letter.
  3. IRB projects are valid for a period of one year or less from the approval date.
Continuing Review
  1. IRB regulations require at least annual monitoring of all non-exempt human subject research projects. The IRB may choose to prescribe more frequent monitoring based on risk level.
  2. Prior to the one-year expiration date of your protocol approval, you will be required to complete an annual IRB Continuing Review Form, Found in the forms tab above, to provide the IRB with a brief summary of the project. The PI can select whether this project is complete or can request an extension on this form.
  3. An extension request must be approved by the IRB before continuing the study beyond the project approval period.  The IRB requests that these continuing review forms be submitted at minimum 14 days prior to protocol expiration.  Submitting an extension request in sufficient time is the responsibility of the PI.
  4. If the protocol expires, all data collection must stop and a new application must be submitted to the IRB for review in order to continue the human subjects research.
Modifications
  1. If changes to your research project are requested, you must submit an IRB Modification Request Form. Approval for your modification request must be granted by the IRB before the changes to your protocol can be implemented.
Closures
  1. Researchers (PIs) must close out their IRB protocol once the research project is complete.  The IRB office will send out reminder e-mails to PIs at 60 and 30 days prior to protocol expiration.  Protocols can be closed by the PI by submitting the IRB Closure Form to irb@uwosh.edu.  
Adverse Event and Problem Reporting
  1. Any adverse event or unanticipated problems must be reported to the IRB within 72 hours of the event using the Unanticipated Problem Form or an Adverse Event Form
Volunteer Participation

Principal Investigators wishing to acquire volunteer assistance must complete and submit the UW System Volunteer Agreement Form.  This agreement is a standard form utilized by UW System to acquire volunteer help.

Send a copy of the agreement to 1).  Dean or Department Head AND 2). Risk Management: Raazia Riffat (riffatr@uwosh.edu).  The letter must be signed by the volunteer and then filed in the protocol record.  Send a signed copy of the agreement to irb@uwosh.edu along with the protocol application. Volunteers need to complete CITI training in human subjects research.

The IRB process aims to ensure the appropriate use of human participants. The general procedures for submission, review and approval of documents submitted to the IRB are listed below.

If you have any questions, please contact IRB Administration at irb@uwosh.edu or by calling (920)-424-3215.

Submission Process
  1. Determine which type of application you need: (1) IRB Application Form (for collecting new data) or (2) IRB Existing Data Form ( for an existing data set) (3) IRB Umbrella Course Protocol Form See the Forms Tab above for both of the forms.
  2. Submit (1)  hard, signed copy of the appropriate application along with all required attachments to:  Office of Grants and Faculty Development, Suite 214 Dempsey Hall, and (1) electronic copy with attachments as a single word or pdf document to irb@uwosh.edu.
  3. DO NOT begin recruiting participants or collecting data until IRB review is complete and you have received confirmation of approval.
  4. To determine if an IRB Application submission is required for quality improvement, quality assessment or program evaluation activities, please submit the following form: IRB Determination of Human Subjects Research for Quality Imporvement/Quality Assessment Activities.
Review and Approval Process
  1. An IRB staff member performs an initial review to determine that the application is complete and to determine what level of IRB review is required for the project. The type of review required is determined by the level of risk participants are asked to assume when engaging in the research. If risk level is minimal and the research fit into an exempt or expedited review category, the review can be handled by Exempt or Expedited procedures.  See our Exempt & Expedited Reviews page for more information regarding exempt and expedited reviews.

Average Review Time:

Exempt Reviews:  1-2 weeks

Expedited Reviews:  2-3 weeks

Full Board Reviews:  3-6 weeks

The Full Board will to review any research that is deemed more than minimal risk, involves deception, or vulnerable populations.

  1. If the reviewers determine changes must be made to your research proposal, you will be contacted directly and the following is required:
    1. Provide a written response to each of the stipulations in a cover letter detailing any changes made to the protocol and supporting documents. Submit correspondence to irb@uwosh.edu and CC: your Faculty Supervisor, if applicable.
    2. If changes to the consent documents are required, include revised consent/assent forms with changes highlighted.  Include a copy of any documents requested by the committee and highlight any changes made in response to stipulations.
    3. You have 30 days after the date of the original e-mail from the IRB to respond or request an extension of time and justification for the extension.
  2. When your project is approved, you will receive an approval letter from the IRB. Your project may commence.  Please note any pending items that may be listed on the approval letter.
  3. IRB projects are valid for a period of one year or less from the approval date.
Continuing Review
  1. IRB regulations require at least annual monitoring of all non-exempt human subject research projects. The IRB may choose to prescribe more frequent monitoring based on risk level.
  2. Prior to the one-year expiration date of your protocol approval, you will be required to complete an annual IRB Continuing Review Form, Found in the forms tab above, to provide the IRB with a brief summary of the project. The PI can select whether this project is complete or can request an extension on this form.
  3. An extension request must be approved by the IRB before continuing the study beyond the project approval period.  The IRB requests that these continuing review forms be submitted at minimum 14 days prior to protocol expiration.  Submitting an extension request in sufficient time is the responsibility of the PI.
  4. If the protocol expires, all data collection must stop and a new application must be submitted to the IRB for review in order to continue the human subjects research.
Modifications
  1. If changes to your research project are requested, you must submit an IRB Modification Request Form. Approval for your modification request must be granted by the IRB before the changes to your protocol can be implemented.
Closures
  1. Researchers (PIs) must close out their IRB protocol once the research project is complete.  The IRB office will send out reminder e-mails to PIs at 60 and 30 days prior to protocol expiration.  Protocols can be closed by the PI by submitting the IRB Closure Form to irb@uwosh.edu.  
Adverse Event and Problem Reporting
  1. Any adverse event or unanticipated problems must be reported to the IRB within 72 hours of the event using the Unanticipated Problem Form or an Adverse Event Form
Volunteer Participation

Principal Investigators wishing to acquire volunteer assistance must complete and submit the UW System Volunteer Agreement Form.  This agreement is a standard form utilized by UW System to acquire volunteer help.

Send a copy of the agreement to 1).  Dean or Department Head AND 2). Risk Management: Raazia Riffat (riffatr@uwosh.edu).  The letter must be signed by the volunteer and then filed in the protocol record.  Send a signed copy of the agreement to irb@uwosh.edu along with the protocol application. Volunteers need to complete CITI training in human subjects research.

Contact IRB

Chair:
Anca Miron
(920) 424-2328
IRB Administrator
Kelly Schill
(920) 424-3375
IRB Administration
(920) 424-3215
irb@uwosh.edu

Office located in Dempsey Hall Suite 214

Report a Participant Complaint

IRB Quick Look

IRB Registration: I0RG0004550
Federal Wide Assurance: FWA00011478

Mailing Address:
University of Wisconsin Oshkosh Office of Sponsored Programs & Faculty Development
Institutional Review Board
800 Algoma Blvd.,
Dempsey Hall 214
Oshkosh, WI 54901-8627

General Inquiry:

Phone: 920-424-3215
Fax: 920-424-3221

Need More?